There are many different ways that cyber criminals attempt to gain information, and lately tax professionals have been a target. With such a large amount of sensitive taxpayer data being stored in offices, it is more important than ever to make sure that you have the proper safeguards in place. As the saying goes, “You are only as strong as your weakest link.”
- Utilize cloud storage – by removing the need for files to be stored locally, you can rely on the security of a professional cloud based storage solution. Just like you specialize in tax preparation, they specialize in keeping your data secure.
- Virtual Servers – when your software and information are stored on a computer in your office, it creates a single location that can be targeted. It also avoids the need to network multiple computers together, which creates more opportunities for a breach.
- VPN – (Virtual Private Network) This gives a large tax office significantly increased security no matter where its team is connecting from. Preparers can login to the network from home or on the road and enjoy the same security as if they were in the office.
- Anti-Virus protection – Why put your business and client information at risk? Prevent, detect and destroy computer viruses, worms, trojans, adware and more.
- Backup Disaster Recovery – whether it’s snow storms, hurricanes, tornadoes, or earthquakes, most areas are susceptible to some type of natural disaster. By having offsite secure backups, you can ensure that your office and client information is never in danger of being lost.
Taking these simple steps will make your office more secure, and also make your clients feel safer. The security of personal information has become more important than ever to many consumers, so by securing your office, you are also gaining client trust.